HVAC Bidding Software: Win Competitive Commercial Jobs

Commercial HVAC bidding is a volume game — and the winners are the contractors who can build accurate bids quickly, consistently, and profitably.

This HVAC bidding software is designed to reduce spreadsheet risk, standardize assemblies, and keep margin visible while you build.

Bidding is different from quoting. Quoting is for homeowners; bidding is for general contractors and commercial property managers. Bidding is a competitive sport. You are often one of 3-5 mechanical contractors fighting for the project.

In this arena, accuracy is everything. If you bid too high, you lose the job. If you bid too low, you win the job but lose your shirt. You need a system that helps you thread that needle with precision.

The fastest path to consistent bidding is standardization — not guesswork.

• Assemblies: repeatable scopes like RTU replacement, VAV upgrades, or duct runs.
• Labor assumptions: burdened labor rates and predictable hours by scope.
• Markup rules: consistent margin targets by job type.
• Bid presentation: clean, professional output you can send to GCs.

The "Winner's Curse" is real. Often, the contractor who wins the bid is simply the one who forgot something. They forgot the crane rental. They forgot the permit fees. They underestimated the labor hours for the ductwork.

Our software uses templates and checklists to ensure you capture every cost. You can't forget the crane if it's a line item on your "Rooftop Unit Replacement" template.

We've seen it happen a hundred times. A contractor accidentally overwrites a formula in cell G12. Suddenly, the labor burden isn't being calculated. The bid goes out 20% light. You win the job, and 3 months later you wonder why your bank account is empty.

Spreadsheets are fragile. They don't have error checking. They don't warn you when you're below your minimum margin. Database-backed software does.

A bid is only a win if it’s profitable. The best HVAC bidding workflows show margin in real time so you don’t discover profit problems after the bid is out.

When you can see margin as you add assemblies, labor, and materials, you make better decisions faster — without “spreadsheet archaeology.”

Commercial bidding is a volume game. You might bid 10 jobs to win 1. If it takes you 4 hours to build a bid, you're burning 40 hours of overhead for one win.

You need to get that down to 30 minutes. By building a library of assemblies (e.g., "Linear Foot of Rectangular Duct - Installed"), you can drag-and-drop your way to a complete bid in a fraction of the time.

If you already use PlanSwift, FastDUCT, or FastPIPE for takeoffs, keep them. Those tools are great for measurements and blueprint workflows.

We focus on the estimating layer: pricing, margin targets, assemblies, and clean bid output. That means less tool overlap and a faster path to an accurate bid.

If you bid a 5-ton unit replacement at $8,000 for one GC and $6,500 for another, you're going to get caught. Consistency builds trust.

Our system ensures that your base pricing is consistent. You can still adjust your markup based on the difficulty of the job or the relationship with the client, but your costs remain grounded in reality.

There are powerful commercial estimating tools out there like FastPIPE or QuoteSoft. They cost thousands upfront and require expensive training. They are great for multi-million dollar mechanical projects.

But for the light commercial and residential HVAC contractor, they are overkill. You don't need 3D BIM integration. You need a list of materials, a labor estimate, and a professional proposal. That's what we deliver, for the price of a tank of gas.

Bid faster without per-seat fees or long-term contracts.

• $45/month
• Unlimited users
• Unlimited estimates and customers